Microsoft+Outlook+2007

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Microsoft Outlook 2007

= = =Signature and stationery=
 * **To set up your signature**
 * Click TOOLS --> OPTIONS on the Outlook toolbar
 * Click the MAIL FORMAT tab and click SIGNATURES
 * 1) In the dialog box, click NEW and enter the name of the signature
 * 2) Enter the text that you would like to appear in the signature. Include all formatting.
 * 3) In the top right hand part of the dialog box, use the drop down boxes to specifiy which email address Outlook should use this signature and where. (emails and replies)
 * 4) Click OK twice


 * **To set up stationery and fonts**
 * Click TOOLS --> OPTIONS on the Outlook toolbar
 * click the MAIL FORMAT tab and click STATIONERY AND FONTS
 * 1) Choose desired THEME and FONTS
 * 2) Click OK twice

== = = =Customizing your outlook=


 * Click on VIEW and look at the options for how your OUTLOOK page looks.[[image:cwcff/Outlook_View.png]]

=Create folders=
 * **Organize your emails in folders just like you would on your P drive with Folders****Right click on the word INBOX**


 * **a menu will pop up -- choose NEW FOLDER**
 * **give your folder a name - click OK**
 * **you can also create folders within your folders - right click over the new folder name and follow steps above.**


 * **Note the + (plus) and - (minus) signs next to the word INBOX and the new FOLDER.**
 * **Clicking on the + (plus) sign expands the folders**
 * **Clicking on the - (minus) sign collapses the folders**



**To clean up your mailbox, simple drag the email to the appropriate folder or**  **right click on the email and click the MOVE TO FOLDER option.** == = = =Create rules for emails=

Do you receive emails on a daily basis but really just want to put them in a folder to look at later? Here is a great solution. Tell Outlook to send it to a folder immediately - it will not show up in your INBOX.
 * Choose TOOLS --> RULES AND ALERTS

RULES AND ALERTS TUTORIAL

== = = =Manage your junk email/spam=

Do you check your junk email folder or spam folder regularly? Have you ever found an email in there that you were expecting?

To make sure those emails make it in your inbox folder
 * Right click on the email
 * On the menu choose JUNK EMAIL --> ADD SEND TO SAFE SENDERS LIST
 * To put in back in your INBOX choose --> MARK AS NOT JUNK

== =Create categories=


 * Color coding categories help organize your emails and calendar.**


 * **Choose EDIT --> CATEGORIES -->ALL CATEGORIES**




 * **RENAME any existing categories that meet your needs**
 * **Click NEW to add more categories**
 * **Click OK**




 * You can now click on the categories button to see all the categories on your toolbar**
 * To organize your emails, right click on the small square to the right of your email inbox and choose a color. **

**These categories will also show up on your calendar (see below)**

== = = =Organizing your calendar=

You can create appointments, meeting request, new calendars (perhaps you need to keep a personal calendar at work), contacts or distribution lists.

**Creating an appointment for you calendar**

== = = =Create and manage distribution lists=

Distribution lists are created to send emails to a group of the same people with just one click!


 * Click the arrow on the New Email button on the

== =Use Microsoft Outlook contacts=

== =Using the web-based email=


 * The web based email system has many of the same applications as the "exchange servers" email you use at work.
 * Click on OPTIONS --> SEE ALL OPTIONS